Find out what can be synchronized, what should stay in SAP, and what a dependable build will cost. Sytepoint designs and builds secure integrations for SAP S/4HANA and ECC, from projects and WBS elements to commitments, invoices, and actual costs.
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Project teams want current cost information inside Procore: budgets, committed costs, what’s actually been paid. Finance can’t loosen SAP’s validation, authorization, posting, and closing rules to get it there.
A good integration moves operational records between the two without replacing SAP’s accounting controls. That means not every object should sync in both directions, and some records shouldn’t leave SAP at all.
We map that boundary, object by object, field by field, before anything gets built. It’s the difference between an interface your SAP security team approves and one they quietly turn off.
Four groups of records make up nearly every Procore–SAP interface. Directions shown are typical; the final call on each object is made during discovery, with your controller and SAP team in the room.
Project creation, WBS hierarchy at a configurable depth, and cost-code mapping to WBS elements or internal orders. One system owns project identifiers (usually SAP for numbering, Procore for daily operations) and the mapping table stays editable by your team.
Budget lines mapped to WBS cost planning, purchase orders and subcontracts posted as SAP purchase orders, and change orders carried through with their approvals. The source-of-truth decision here, who edits a committed value, matters more than the plumbing, so we settle it first.
Vendor invoices and subcontractor pay applications flow into SAP with retention handled correctly; posted costs and payment status flow back so project managers see reality without calling accounting. Reconciliation totals are checked on both sides, on a schedule you set.
A least-privilege SAP service user, audit trails preserved in standard change documents, duplicate prevention, retry rules for transient failures, and an exception queue a human actually watches. This is the part that keeps the interface alive after go-live.
Not every object should be bidirectional; pushing everything both ways is how duplicate postings happen. We’ll tell you where one-way is the safer answer.
The operating pattern we build: Procore stays the project cockpit, SAP receives clean documents, and anything that fails arrives with a reason attached.
Project teams see what’s exported, imported, and pending, without leaving Procore’s company tools.
Commitments arrive as posted purchase orders, with the Procore source, CPI message, and WBS all traceable from inside SAP.
A closed cost center doesn’t silently swallow a $184K invoice. It lands in the exception queue with the failing fields flagged, a plain-language cause, and a retry path once finance corrects it.
Screens are representative recreations of the operating pattern; your build runs in your Procore account and your SAP landscape.
What each record is, which way it typically moves, who owns it, and what usually goes wrong. Table names and API endpoints are in the technical detail below, not in your way.
| Procore record | Direction | Validation applied | SAP destination | Source of truth | Typical exception | Cadence |
|---|---|---|---|---|---|---|
| Projects / jobs | Procore to SAP | Naming rules, company code, profit center | PS project definition | Shared: SAP numbers it, Procore runs it | Project created before SAP master data is ready | Nightly or on event |
| WBS & cost codes | Procore to SAP | Hierarchy depth, code format, active status | WBS elements / internal orders | SAP | Cost code with no WBS match | Nightly |
| Budgets | Both directions | Version control, budget tolerance checks | WBS budget / cost planning | Decided in discovery | Budget revision colliding with a locked SAP version | Nightly |
| Commitments (subcontracts, POs) | Procore to SAP | Vendor exists, WBS valid, release strategy respected | Purchase orders | Procore originates, SAP approves | PO blocked by SAP release strategy | Near-real-time or nightly |
| Change orders | Procore to SAP | Approval status, delta amount, cost code check | PO change documents | Procore | Change on a line SAP has already invoiced | Near-real-time or nightly |
| Owner invoices | Procore to SAP | Billing schedule, tax code assignment | Customer billing documents | SAP (billing of record) | Rounding differences on retention lines | Nightly |
| Subcontractor invoices / pay apps | Procore to SAP | Retention math, lien waiver status, duplicate check | FI vendor invoices | SAP (payment of record) | Pay app exceeding remaining commitment | Nightly |
| Vendors / business partners | Both directions | Duplicate matching, banking data never synced | Business partner master | SAP | Same vendor entered twice with different names | Nightly |
| Actual costs & payment status | SAP to Procore | Period filter, WBS-to-cost-code reverse map | Read from CO actuals | SAP | Costs posted to a WBS Procore doesn't track | Nightly |
Procore side: REST API v1.0 (/rest/v1.0/projects, commitments, direct costs endpoints), OAuth 2.0, webhook subscriptions for near-real-time triggers. SAP side: OData services on S/4HANA, BAPI where OData coverage is thin: BAPI_PO_CREATE1 / BAPI_PO_CHANGE for commitments and change orders, FI document posting for invoices (BKPF/BSEG), business partner master (BUT000 on S/4, LFA1/KNA1 on ECC), project structures (PROJ/PRPS), budget and planning (BPGE/COSP), actuals and commitment line items (COEP/COOI), billing (VBRK/VBRP). Middleware: SAP Integration Suite iFlows where the customer runs it; PI/PO or a dedicated lightweight service otherwise. All writes go through standard interfaces so SAP change documents and audit logs stay intact.
Pick what matches your landscape. You’ll get a complexity read, a planning timeline, a non-binding cost band, and the biggest risk factors, and we can email you the summary.
For an accurate quote we’d need: a sample WBS structure, your list of company codes, the Procore modules in use, your SAP version and patch level.
We’ll email you a clean summary of the selections above. No phone number, no budget question.
Every engagement starts with a conversation, not a contract. Prices and timelines below are the same ones we’ll quote on the phone.
Free15 minutes, no obligation
$9,500fixed price · 14 days
Quoted from your auditmost builds run 6–20 weeks by scope
Why the range? The scope bands above ($25K–$45K, $45K–$85K, $85K+) map to how many objects move, in which directions, and across how many entities. The calculator shows where you likely land, and the audit fixes the number.
Six stages, each with a concrete deliverable. Nothing moves to the next stage on a verbal okay.
Confirm stakeholders, systems, approval chains, and what the business actually needs to see where.
Deliverable: stakeholder map and agreed business outcomes.
Define objects, fields, identifiers, directions, and the source of truth for every record type.
Deliverable: field-level interface specification your SAP team signs.
Prove Procore API coverage, SAP interface behavior, roles, quality-system access, and the ugly edge cases.
Deliverable: validated interface list and authorization plan.
Implement the mapping, integration flows, transformation service, and the admin interface your team will use.
Deliverable: working integration in your repository and your cloud.
Test duplicates, failures, partial postings, retries, reversals, and prove the financial totals match on both sides.
Deliverable: reconciliation test results your controller can read.
Monitor the interface, keep pace with Procore API and SAP release changes, and support your change cycles.
Deliverable: runbook, alerts, and a named engineer who answers.
We’re an independent engineering studio, not an SAP or Procore partner, and we won’t pretend otherwise. Here’s what you can actually verify.
15+ years across UI/UX, computational design, and operational software. Every Sytepoint project has a senior engineer leading and a principal involved end-to-end, including this call, if you book one.
Not as a standard Procore-built connector. Procore's public list of supported ERP connectors doesn't currently include SAP the way it includes Sage 300 CRE or QuickBooks. SAP connections are generally partner-delivered or custom-built, because SAP environments differ in WBS structure, approval workflows, release strategies, and financial controls. If a partner connector covers your objects and your controls, it can be the right answer. The audit tells you which situation you're in.
See Procore’s ERP integrations documentation for the current supported list.
Yes. S/4HANA exposes a richer OData surface and pairs naturally with SAP Integration Suite. ECC needs more BAPI work and typically PI/PO or third-party middleware on the SAP side. Both are workable; ECC just takes more interface engineering.
Yes, and it usually should. If you run SAP Integration Suite, we build the SAP-side flows there so your team can own them. PI/PO, MuleSoft, Boomi, and Workato all work too. With no middleware, we'll recommend either Integration Suite or a small dedicated service in your cloud.
Usually SAP owns vendor master data and financial structures (WBS, cost elements), while Procore owns day-to-day project operations. Project creation can start on either side depending on your workflow. This is decided per object during discovery. It belongs to your controller and IT director.
Mostly one-way, with targeted read-backs. Commitments and invoices typically flow Procore to SAP; actual costs and payment status flow back SAP to Procore. Full bidirectional sync on financial objects creates conflict and duplicate-posting risk. Vendors and budgets are common exceptions where two-way makes sense.
Every record carries an idempotency key, so a retry can never post twice. Transient failures retry automatically with backoff; business failures land in an exception queue with a plain-language reason, visible to both the Procore admin and the SAP side. Reconciliation totals are checked against both systems on schedule.
Yes. That's how most of these get scoped. Procore–SAP integrations usually sit inside a larger digital-construction or S/4HANA migration program. We produce the interface spec in a form your program's systems integrator can review.
For the audit: read access to a Procore sandbox and conversations with your SAP team, with no production access. For the build: a least-privilege SAP service user your Basis team creates and controls, Procore OAuth scoped to what the interface needs, and access to your SAP quality system for testing. We never ask for SAP_ALL, and credentials stay in your secret store.
$9,500, fixed. You get a field-level interface specification, source-of-truth decisions, an SAP authorization plan, an exception and reconciliation plan, and a build estimate. The document is yours. You can hand it to us, to your systems integrator, or to an internal team.
Most builds run 6–20 weeks after the audit, depending on scope: a focused one-way interface with a few objects lands around 6–9 weeks; a standard multi-object build runs 9–14; complex multi-entity or near-real-time scopes run 14–20. The audit converts that range into a committed plan.
Your choice. Some clients take the runbook and run it themselves; everything lives in their repo and cloud. Others keep us on a capped-hours retainer to watch monitoring, handle Procore API version changes, and coordinate with the Basis team on quarterly SAP updates.
No. Sytepoint is an independent engineering studio. We hold no SAP or Procore partner status and don't claim any. We build against both platforms' public, documented interfaces, and everything we deliver is owned by you and reviewable by your teams.
Bring your SAP version, your Procore modules, and the records that need to move. We’ll tell you what looks straightforward, what carries financial risk, and what should happen next.
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