A custom-built sync between Procore and Xero. Project budgets, commitments, invoices, contacts, and payments move bidirectionallybetween Procore’s REST API and Xero’s Accounting and Projects APIs. No middleware platform, no proprietary connector. Multi-currency aware, retainage handled, code lives in your repo.
Generic “syncs financial data” language is how integrations end up broken. Below is the actual object map for a typical Procore × Xero build. Direction is configurable per object during the audit. Anything not listed stays manual on purpose.
Construction firms that grew up on Xero end up double-keying project commitments because Xero’s Projects module wasn’t built for construction-grade WIP accounting. There’s no native concept of cost-to-complete, no retainage primitive, no commitment vs. actuals tracking against a Schedule of Values. So the project manager works in Procore and the controller works in Xero, and the two reconcile in a spreadsheet on Friday.
The integration closes that gap without forcing either side to learn the other’s mental model. The project manager keeps working in Procore. Budget changes, commitments, change orders, billings. The controller keeps working in Xero. Bank rec, AR aging, AP runs, multi-currency revaluations. The connector handles the translation in both directions, and the two systems show numbers that reconcile without a Friday spreadsheet.
This is the integration we get asked about most often by mid-market GCs and specialty contractors that already run on Xero and don’t want to migrate to a heavier ERP just to plug into Procore.
The Procore × Xero integration isn’t about replacing the controller’s tooling. It’s about making sure the controller and the project manager see the same project without anyone re-keying numbers.
The Procore side runs on the Procore REST API v1.0 with OAuth 2.0 for the company-scoped token and webhook subscriptions for change events on budgets, commitments, invoices, and contacts. The Xero side runs on the Xero Accounting API and, where relevant, the Xero Projects API, also via OAuth 2.0 with tenant-scoped tokens and the Xero webhooks for contact and invoice changes.
The transformation layer is a small Node service that holds the field-mapping config, the direction rules, and the reconciliation jobs that catch what webhooks miss. Scheduled jobs sweep budgets nightly and reconcile payment status hourly. Errors land in a queue with a manual-approval UI for the controller; we don’t silently overwrite Xero records when something looks off. Code lives in your repo, infrastructure in your cloud, OAuth tokens in your secret store. If you ever switch vendors, the integration goes with you.
We map the Procore × Xero surface end-to-end. Which objects sync, in what direction, what stays manual. Output: a written 90-day plan with the data flow diagram, the field mapping, and a real estimate. More on the audit →
The implementation. OAuth flows, the transformation layer, the reconciliation jobs, the controller-facing exception UI. Tested against your actual Procore project data and your Xero tenant. Shipped to production with monitoring.
Both Procore and Xero ship API changes. We retain a fractional engineering presence to handle version updates, new object mappings, and the controller’s next request. Capped hours, monthly billing.
No. Xero ships connectors for retail, ecommerce, and time-tracking, but there is no first-party Procore connector in the Xero App Store and no Xero connector in the Procore Marketplace. Any working Procore × Xero sync today is custom-built. We build that integration against Procore's REST API and Xero's Accounting and Projects APIs, with OAuth on both ends.
Yes. Procore's budget line items map to Xero tracking categories or to Xero Projects depending on how your accountants run WIP. Bidirectional sync is possible but rarely correct — most operators want budget as a read from Procore and actuals as a read from Xero, with a reconciliation report that highlights drift. We design the direction during the audit so you don't end up with a feedback loop between two systems updating each other.
Xero handles multi-currency natively on its Premium plan. The integration carries currency context on every line and uses Xero's rate at the document date for postings into Procore. For Procore-side budgets in a non-base currency, we hold the conversion at the project header so reporting stays consistent across the controller's view and the project manager's view.
Retainage isn't a first-class concept in Xero the way it is in Procore. We model it as a retainage liability account in Xero plus a tracked category for the held-back amount, and the integration writes the retention release as a separate invoice transaction at the milestone Procore marks it released. Construction firms running on Xero usually want this; firms doing light commercial often don't bother and we leave it manual.
Both. The Accounting module is mandatory for the invoice and contact sync. Xero Projects is optional. If you're already running Xero Projects for time and expense capture, we map Procore project IDs to Xero project IDs and keep the labor cost flow bidirectional. If you're not on Xero Projects, all project context lives in Procore and Xero sees only the financial transactions.
Each one is its own build with its own object map. Back to the Procore integrations hub for the full overview.