Three sliders, your numbers, an honest band. This calculator prices the work your team does between systems: re-keying, status chasing, document hunting. It shows assumptions instead of hiding them, because a number you can defend to your CFO beats an impressive one.
Assumes 260 working days, 35–60% of manual coordination absorbed in year one, and a $45K–$120K build. Planning band, not a quote — the two-week diagnostic produces the real number for your workflows.
Nobody’s job description says “re-key the same order into three systems,” which is why this cost never shows up on a budget line. It shows up as headcount that scales linearly with volume. The pattern below repeats across nearly every operations team we audit — and the top two rows are almost always the ones operational AI absorbs first.
A two-week, fixed-fee diagnostic replaces the sliders with your actual workflows: we sit with your operators, time the real handoffs, and produce a written plan that names which workflows to automate, in what order, with an estimate for each. If the math doesn’t clear the bar, the plan says so — that answer costs two weeks instead of a failed project. The method behind it lives on our approach page, and the human-in-the-loop architecture the plan assumes is documented here.